HOMESTAY AND AIRPORT TRANSFER BOOKING FORM

Step 1 of 3 - Student & homestay

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Phone

This field is for validation purposes and should be left unchanged.

Names must match the passport exactly. Fields marked * are required. Prices shown are an estimate — Shafston confirms the final amount and placement by email. All amounts in AUD (2026 rates).

Step 1 · Type of care

How old will the student be at check-in?(Required)

Under 18

18 and over

This decides which room options and rates apply.

1. The student

Family name(Required)

As shown on the passport

Given name(s)(Required)

Date of birth(Required)

DD slash MM slash YYYY

Gender(Required)

Female

Male

Other

Nationality(Required)

Passport number

Student email(Required)

Mobile(Required)

Required before a transfer can be confirmed

Messaging app

WeChat

LINE

KakaoTalk

SMS

Messaging ID

Course start date

DD slash MM slash YYYY

Course finish date

DD slash MM slash YYYY

2. Homestay

City(Required)

Brisbane

Sydney

Others

Please specify the city(Required)

Check-in date(Required)

DD slash MM slash YYYY

Less than two weeks from today adds a $165 late booking fee

Check-out date(Required)

DD slash MM slash YYYY

Part-weeks are charged as a full week

Number of weeks

Calculated automatically from the check-in and check-out dates (nights ÷ 7, rounded up).

This field is hidden when viewing the form

Days until check-in (auto)

Room and meals — Under 18(Required)

Single · Half board — $441 / week

Single · Full board — $497 / week

Single · Extra Care — $910 / week

Single · Extra Care (LT) — $770 / week

Twin · Half board — $392 / week

Twin · Full board — $406 / week

Twin · Extra Care — $700 / week

Twin · Extra Care (LT) — $630 / week

Room and meals — 18 and over(Required)

Single · Half board — $407 / week

Single · No meals (kitchen access, self-catering) — $315 / week

Twin · Half board — $364 / week

Twin · No meals — $294 / week

Single = own bedroom. Twin = a shared bedroom with two beds; both students must check in and check out on the same dates.
All homestays have a shared bathroom and a door-to-door commute within 60 minutes.

Twin partner — full name(Required)

Required when a twin room is selected

Twin partner — email

3. Upgrades and extra services

Weekly extras (charged every week of the stay)

Private bathroom — $35 / week

Special dietary requirements (vegan, halal, vegetarian, gluten-free, kosher and similar) — $70 / week

Twin room upgrade

Own bedroom while booking twin — $35 / week

Welfare guardianship (under 18)

Weekly welfare guardianship under Shafston CAAW (nominated by the legal guardian) — $80 / week

Weekly welfare guardianship for a non-student visa (Form 1257) — $80 / week

Dietary requirement — detail(Required)

One-off fees

Late check-out after 12pm — $58

After-hours emergency assistance — $150 per hour

Public holiday surcharge — $100

After-hours emergency assistance — hours required(Required)

Please enter a number greater than or equal to 1.

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Late booking flag (auto)

Late booking fee $165 has been added automatically because check-in is less than two weeks away.

4. Airport transfers

Priced per student, per direction. Book at least five business days ahead; a flight number and a contactable mobile are required before a transfer is confirmed. Standard luggage allowance: 1 large suitcase (28"/30") + 1 carry-on + backpacks. All drivers hold a valid WWCC / Blue Card.

Travelling together

Two students are travelling together and both are booking a transfer (each pays 90% of the standard price)

Arrival pick-up

Required

Arrival flight number(Required)

Arrival date(Required)

DD slash MM slash YYYY

Within two days from today adds $100

Landing time (24h)(Required)

Hours

Minutes

Between 22:00 and 06:00 adds $50 overnight service

Departing from / connecting via

Arrival — extra luggage items

Please enter a number greater than or equal to 0.

$30 for each item beyond the standard allowance

Arrival service(Required)

Standard — meet and greet (name board inside arrivals hall, live flight monitoring) — $220

Kerbside (driver waits in short-term pick-up area, ~5 min walk; 16 and over, Brisbane only) — $170

Arrival service(Required)

Standard — meet and greet (name board inside arrivals hall, live flight monitoring) — $220

Additional services — arrival

Unaccompanied Minor service (required whenever the airline's UM service is used) — $20

Flight time change within two days of departure — $50

Overnight service, 22:00 – 06:00 — $50 (added automatically from landing time)

Late booking within two days — $100 (added automatically from arrival date)

Public holiday surcharge — $100

Departure drop-off

Required

Departure flight number(Required)

Departure date(Required)

DD slash MM slash YYYY

Take-off time (24h)(Required)

Hours

Minutes

Departure — extra luggage items

Please enter a number greater than or equal to 0.

$30 for each item beyond the standard allowance

Departure service(Required)

Standard — meet and greet — $220

Kerbside (16 and over, Brisbane only) — $170

Departure service(Required)

Standard — meet and greet — $220

Additional services — departure

Unaccompanied Minor service — $20

Flight time change within two days — $50

Overnight service, 22:00 – 06:00 — $50

Late booking within two days — $100

Public holiday surcharge — $100

Intercity transfer

Intercity transfer — Brisbane ⇄ Gold Coast — $260

Intercity direction(Required)

BNE → GC

GC → BNE

Intercity date(Required)

DD slash MM slash YYYY

Intercity pick-up time (24h)(Required)

Hours

Minutes

5. About the student

This is what we use to match a host family. The more honest the answers, the better the match.

Allergies

Food, animals, medication, environment. Write "none" if there are no allergies

Medical conditions and regular medication

Include mental health support needs, and anything a host family would need to know in an emergency

Does the student smoke or vape?

Yes — outdoors only

Comfortable living with pets?

Any pets

No dogs

No cats

No pets at all

Comfortable with young children?

Yes

Prefer not

English level

Beginner

Intermediate

Advanced

Interests, hobbies and anything else

If the student needs additional medical coordination or specialised support, contact the Homestay Team for availabilities.

6. Parent, guardian and emergency contact

Full name(Required)

Relationship to the student(Required)

Phone, with country code(Required)

Reachable at any hour, in any time zone

Email(Required)

Home address

Contact in Australia, if any

Name, relationship, phone

Students under 18 must have approved welfare arrangements under Australian law. If the legal guardian nominates Shafston under CAAW, add weekly welfare guardianship ($80 per week) in section 3.

7. Agent and invoicing

Leave this blank if the student is booking directly.

Agency name

Counsellor

Agency email

Send the invoice to

Student

Parent / guardian

Agency

Fee summary

Loading fee summary…

This is an estimate based on your selections. Shafston confirms the final amount and placement by email.

Application fee (mandatory, non-refundable)

Price:

Homestay — room & meals (Under 18)

Price: $ 0.00

Homestay — room & meals (18 and over)

Price: $ 0.00

Private bathroom

Price: $ 0.00

Special dietary requirements

Price: $ 0.00

Own bedroom while booking twin

Price: $ 0.00

Weekly welfare guardianship (Shafston CAAW)

Price: $ 0.00

Weekly welfare guardianship (non-student visa, Form 1257)

Price: $ 0.00

Late booking fee — check-in within two weeks

Price: $ 0.00

Late check-out after 12pm

Price: $ 0.00

After-hours emergency assistance

Price: $ 0.00

Public holiday surcharge — homestay

Price: $ 0.00

Airport arrival pick-up

Price: $ 0.00

Arrival — Unaccompanied Minor service

Price: $ 0.00

Arrival — flight time change within two days

Price: $ 0.00

Arrival — overnight service 22:00–06:00

Price: $ 0.00

Arrival — late booking within two days

Price: $ 0.00

Arrival — public holiday surcharge

Price: $ 0.00

Arrival — extra luggage

Price: $ 0.00

Airport departure drop-off

Price: $ 0.00

Departure — Unaccompanied Minor service

Price: $ 0.00

Departure — flight time change within two days

Price: $ 0.00

Departure — overnight service 22:00–06:00

Price: $ 0.00

Departure — late booking within two days

Price: $ 0.00

Departure — public holiday surcharge

Price: $ 0.00

Departure — extra luggage

Price: $ 0.00

Intercity transfer Brisbane ⇄ Gold Coast

Price: $ 0.00

Estimated total (AUD)

8. Confirm and sign

Cancellation terms(Required)

I understand the cancellation and date-change terms

Two weeks' written notice is required, counted from the day Shafston receives it. With less notice, fees are charged for the full two-week notice period. After check-in, a completed Refund Form and a $100 administration fee apply; any unused balance is refunded. The $340 application fee is never refundable.

Declaration(Required)

Everything above is accurate, including medical and allergy information

The prices on this form are an estimate. Shafston confirms the final amount and placement by email.

Signed by(Required)

Date(Required)

DD slash MM slash YYYY

Signature(Required)